What WeftDocSign does
Replace paper files with signed digital documents that route through school, district, and ministry approvals with a full audit history.
Legally Sound e-Signatures
Sign admissions, HR, and procurement documents digitally
Multi-Step Approval Workflows
Route documents through school, district, and ministry levels
Certified Record Archive
Tamper-evident storage with full audit history
Template Library
Standardise forms across every school in the system
What WeftDocSign Delivers
Purpose-built capabilities for schools, districts, and ministries — designed to work offline first.
Sign Without Printing
Capture legally sound electronic signatures on admissions, HR, and procurement documents from any device.
Device-Based Signing
Sign on phone, tablet, or desktop, online or offline
Identity Binding
Each signature tied to an authenticated Weft360 account
Cryptographic Stamps
Signatures tamper-evident from the moment they are applied
Route Approvals Across Every Tier
Define who signs in what order — head teacher, district director, ministry desk — and watch progress in real time.
Multi-Step Routing
Sequential or parallel approvals across levels
Delegation & Escalation
Reassign when an approver is unavailable
Live Status Tracking
See exactly where a document is waiting
An Archive Auditors Can Trust
Every signed document stored with its full approval history, searchable by school, type, and date.
Tamper-Evident Storage
Any alteration to a record is detectable
Full Audit History
Who signed, when, and from where
Retention Policies
Archive rules aligned to national record-keeping law
Standard Forms for Every School
Publish approved forms centrally so every school submits the same structured document, correctly filled.
Central Template Control
Update a form once for the whole system
Required Field Validation
Incomplete submissions are blocked early
Version History
Know which template version was signed
Works offline
- Documents can be reviewed and signed offline
- Signatures cryptographically stamped on device
- Queued submissions uploaded automatically
Integrations
- Admissions packets from WeftStudent (SIS)
- Contracts and leave forms from WeftPeople (HRM)
- Archived certificates referenced by WeftInspect
Security & Data Protection
Government-grade security protecting sensitive education data.
Audit Trails
Every action logged. Full accountability from classroom to ministry.
Access Control
Role-based permissions ensure users only see what they need.
Backup & Recovery
Automated backups with offline-first sync. Your data is always safe.